The potential for technical problems is very high when you conduct an online meeting. One member of your board may have an inefficient connection to the internet, or his battery could fail during the meeting. It’s a good idea to have remote participants to test their devices prior to the meeting. It is also possible to provide training and support to ensure that remote attendees are prepared to use the online portal prior to the meeting.
Apart from the fundamental attributes, it is vital to choose a digital boardroom that offers high-end security and compliance. The best online board data rooms portals protect your data on the server level and allow you to modify the access of different users to certain documents.
Another essential feature is the capability to record votes. Instead of using the traditional show-ofhands system, recording the results of a vote in your virtual boardroom will ensure transparency and accountability. It also will reduce the time it takes to prepare resolutions for the board, and boost the efficiency in your meetings.
The software should be simple to navigate and comprehend for everyone, even if you have less tech-savvy attendees. Furthermore, it should be compatible with all platforms, including tablets and smartphones. In addition, it must provide a print-friendly format. Some board members prefer to print documents or presentations, due to a variety of reasons. Aside from this the digital boardroom needs to have chat functions for quick collaboration.