A governance portal or a board portal software solution provides administrators and directors with a secure digital workspace for collaboration on confidential documents, information and meetings. The best portals allow members to easily prepare for board meetings and participate, while also managing ongoing work between meetings. Modern portals facilitate meeting preparation and collaboration between board members, committees, key stakeholders, and external partners.
It is important that board management software be easy to use and user-friendly. Ask the vendor if their product is user-friendly and if they have videos or other resources available to aid members in their journey. Also, consider how it’s for directors to get started on their first meeting and how the platform will automatically integrate with their calendars.
Modern board portals have been designed to be as effective and efficient as the boards they serve. They increase the engagement of members and increase productivity by providing features such as task management, which makes it easier for members to keep track of their tasks in between meetings. In addition modern portals offer e-signature and voting capabilities for fast, secure document approval and a simple method to create and edit agenda items, documents, and minutes of meetings.
The latest generation of board portals allow directors and administrators to work in the cloud. This allows for a CFO from Chicago to update the Board Book with an IT manager from Washington DC. This maximizes the effectiveness of a board meeting and makes sure that all members have access to the most current information.
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