With the increasing popularity of flexible working teams are working across distances and time zones more than ever before. This requires the transfer of large files between colleagues who work remotely. The traditional methods of file sharing are not the safest. It’s easy for employees to send sensitive files with intellectual property or regulated information, either accidentally or intentionally or to the wrong individuals.
If you don’t take the appropriate security precautions, these uncontrolled information transfers could put your business at risk of costly fines and a damaged reputation. It’s crucial to create the right system that allows you to control the manner in which files are shared with clients and partners, as well as within your own company.
In order to avoid the risks of uncontrolled file sharing, your organization should select a platform that offers granular access control and central security monitoring. You can ensure that only individuals who have the appropriate authorizations are able to access specific folders and files, as well as any modifications made to a file. Additionally, an enterprise-level content services platform will provide an audit trail that is centrally located that makes it easy to trace the user’s history and identify any issues that could cause an invasion of privacy or non-compliance.
Find a program which is simple to use and integrates with your workflow. You should also be careful not to pay for features that you don’t dataroomindex.org/why-enterprises-face-problems-with-file-sharing require. If you’re planning to use the client file portal make sure the software provides options for custom branding and easy set up for your clients.