When you think of formal meetings, you probably think of a formal meeting with a defined agenda, strict protocols, and an appointed speaker who leads discussions. Someone might note notes in a formal manner and follow a specific structure. These conventions may not be in place at informal meetings.
The discussion topic will determine the atmosphere and the way people interact during the meeting, whether they are voting or discussing. For instance, a gathering with a single topic of old business and loose ends could be a great opportunity to address important items that were previously unfinished, and to discuss the impact these items will have on future work. In the same way, a meeting with an agenda item that focuses on new business plans could be an excellent forum for discussing these new initiatives, and assessing how they are incorporated into the overall business strategy.
It is essential for the participants to feel comfortable in sharing their thoughts and not worry about how they will be received. If you observe that someone is hesitant to speak, consider widening the discussion by asking them for their thoughts on an issue brought up by a participant in the group. This will keep the discussion focused on the ideas themselves instead of a clash of personalities. As the meeting progresses it is crucial to ensure that the discussion stays on the right track and a quorum of members remains in attendance. It is a good idea to follow-up with the https://boardroomrecords.com/ participants following the meeting and request feedback. This will highlight the importance of their input in the final outcomes of the meeting.